Team Meeting Planner
Find the perfect meeting time for distributed teams. Holiday-aware timezone planner with visual heatmap — supports 20+ time zones, fetches public holidays automatically.
When to Use
Use when scheduling recurring standups, sprint planning sessions, or one-off cross-timezone calls for remote or international teams.
How to Use Team Meeting Planner
- Add your team members — enter their name, timezone, and work hours (e.g. 09:00–18:00).
- Select the week you want to schedule the meeting for.
- Choose meeting duration (30 or 60 minutes).
- Click 'Find Best Slots' — national holidays are fetched automatically from Nager.Date.
- Read the heat map: darker green = more team members available.
- Check the Top Recommended Slots list for ranked options with per-person local times.
Examples
San Francisco + Berlin + Tokyo
Input: SF (9-18 PT), Berlin (9-18 CET), Tokyo (9-18 JST)
Output: Best slot: Tuesday 08:00 UTC — all available
New York + London + Singapore
Input: NY (9-17 ET), London (9-17 GMT), Singapore (9-17 SGT)
Output: Best slot: Monday 14:00 UTC — London 14:00, NY 09:00, SG 22:00
Frequently Asked Questions
How does the holiday detection work?
The planner fetches official public holiday data from the Nager.Date API (a free, open-source holiday database covering 100+ countries). If a team member's country has a public holiday on a given day, that slot is flagged and their score is reduced.
What time zone does the heat map use?
The heat map shows time slots in UTC. Each slot card then displays the local time for every team member so you can confirm it works in their timezone before scheduling.
Does this work for fully remote global teams?
Yes — that's the primary use case. Add members from any of the 20+ supported timezones, set their individual work hours, and the planner finds the slots with maximum overlap. It handles DST differences automatically using the Intl browser API.
Is there a limit to how many team members I can add?
No hard limit — but practically, the more members you add, the harder it is to find a slot where everyone overlaps. For very distributed teams, the 'Most available' slots (75%+ score) are often the realistic best option.